86 documents

406462 EMERGENCY AUTHORIZATION FORM THIS FORM MUST BE SUBMITTED TO CSS WHEN REQUESTING TO BEGIN WORK PRIOR TO CONTRACT EXECUTION - THERE MUST ALREADY BE FUNDS ENCUMBERED TO UTILIZE THIS FORM 09/09/2014 39936
406463 SINGLE SOURCE JUSTIFICATION FORM THIS FORM MUST BE FILLED OUT AND SUBMITTED ALONG WITH THE CERTIFICATION FORM WHEN A SINGLE SOURCE REQUEST IS MADE 05/05/2015 50688
406466 SELECTION COMMITTEE APPROVAL OF SELECTION MEMO THIS LETTER MUST BE ROUTED TO THE APPROPRIATE PERSON IDENTIFIED ON THE MEMO TO OBTAIN APPROVAL OF THE SUCCESSFUL RESONDER - USED FOR ANY SELECTION PROCESS 04/02/2021 111104
406467 SELECTION COMMITTEE APPROVAL OF COMMITTEE MEMO THIS LETTER MUST BE ROUTED TO THE APPROPRIATE PERSON IDENTIFIED ON THE MEMO TO OBTAIN APPROVAL OF THE SELECTION COMMITTEE MEMBERS - USED FOR THE PRE-QUALIFICTION PROGRAM OR THE RFP PROCESS 04/02/2021 84992
406469 SOLICITATION UNSUCCESSFUL RESPONDENT LETTER THIS LETTER IS SENT TO A CONTRACTOR WHEN THEY ARE NOT THE SUCCESSFUL RESPONDER THROUGH AN RFP PROCESS 07/21/2021 30720
406473 SOLICITATION SUCCESSFUL RESPONDENT LETTER THIS LETTER IS SENT TO A CONTRACTOR WHEN THEY ARE AWARDED A CONTRACT THROUGH AN RFP PROCESS 09/14/2021 43008
406476 SOLICITATION RANKING FORM THIS FORM IS USED DURING THE SELECTION COMMITTEE MEETING TO RECORD ALL OF THE SCORES 03/30/2017 41984
406485 PROGRESS REPORT FORM THIS IS A STANDARD PROGRESS REPORT TO BE USED AS AN EXHIBIT WITH EVERY CONTRACT (WITH THE EXCEPTION OF LUMP SUM CONTRACTS). 03/16/2021 48640
406486 CONTRACT INTERAGENCY THIS IS AN AGREEMENT TO BE USED FOR SERVICES BETWEEN MN / DOT AND OTHER STATE AGENCIES - NOT FOR U OF M OR MET COUNCIL 08/27/2021 110080
406489 CONTRACT INTERAGENCY WITH MNSCU COLLEGES THIS IS AN AGREEMENT TO BE USED BETWEEN MN / DOT AND MN / SCU COLLEGES PROVIDING TRAINING SERVICES TO MN / DOT - NOT FOR U OF M OR MET COUNCIL 08/11/2021 128512
406491 CONTRACT DESIGN BUILD STIPEND THIS IS A STIPEND CONTRACT FOR UNSUCCESSFUL RESPONDENTS ON THE DESIGN BUILD PROGRAM 04/01/2020 89088
406494 CERTIFICATION FORM COMPLETE THIS FOR CONTRACTS OVER $5,000, EXCEPT INTERAGENCY, QUICK CALL OR PRE-QUAL UNDER $25K, EQUITY SELECT, CERTIFIED LIST SELECTIONS, OR MASTER PARTNERSHIP WORK ORDERS 01/05/2021 29707
406495 ASSIGNMENT AGREEMENT THIS AGREEMENT MUST BE USED WHEN AN EXISTING CONTRACT MUST BE TRANSFERRED FROM ONE CONTRACTOR TO ANOTHER TO FINISH THE WORK 03/26/2020 80384
406498 AMENDMENT FORM THIS FORM MUST BE USED WHEN AN EXISTING CONTRACT MUST BE AMENDED FOR TIME, SCOPE OF WORK AND / OR COMPENSATION 05/05/2021 57015
406499 CONTRACTOR SIGNATURE LETTER THIS DOCUMENT INCLUDES THE INSTRUCTIONS AND TEMPLATE LANGUAGE TO USE FOR YOUR E-MAIL WHEN REQUESTING THE CONTRACTOR'S APPROVAL AND SIGNATURE ON YOUR CONTRACT / AMENDMENT 12/23/2019 36864
406502 INVOICE FORM THIS IS THE STANDARD INVOICE FORM THAT MUST BE USED AS AN EXHIBIT WITH EVERY CONTRACT 03/31/2021 42071
406504 NOTICE TO PROCEED THIS DOCUMENT INCLUDES THE INSTRUCTIONS AND TEMPLATE LANGUAGE TO USE WHEN E-MAILING THE EXECUTED CONTRACT OUT TO THE CONTRACT PERSONNEL 12/23/2019 30720
406517 ENCUMBRANCE FORM THIS FORM MUST BE FILLED OUT (IN ITS ENTIRETY) BY THE CONTRACT ADMINISTRATOR AND SUBMITTED TO CSS FOR THE FUNDS TO BE ENCUMBERED, ALONG WITH THE CONTRACTS / AMENDMENTS FOR INTERNAL SIGNATURES 03/19/2020 53248
406518 TRAVEL REGULATIONS THIS IS A STANDARD FORM THAT MUST BE USED AS AN EXHIBIT FOR EVERY CONTRACT UTILIZING TRAVEL EXPENSES 03/16/2021 43520
406522 CONTRACT JOINT POWERS THIS CONTRACT IS USED BETWEEN MN / DOT AND OTHER PUBLIC AGENCIES - NON-STATE AGENCIES 08/27/2021 129024
406524 CONTRACT CHECK LIST STANDARD CONTRACT / AMENDMENT CHECK LIST USED BY CSS WHEN REVIEWING CONTRACTS - CAN ALSO BE USED AS A CHECKING TOOL WHEN WRITING CONTRACTS / AMENDMENTS 08/16/2013 67584
406552 PREQUALIFICATION RFP THIS RFP IS TO BE UTILIZED ONLY WITH THE PRE-QUALIFICATION PROGRAM - IT IS FOR PROJECTS GREATER THAN $800,000 AND IS ONLY DISTRIBUTED TO THE SHORT LISTED FIRMS 09/15/2021 284160
407624 CHANGE ORDER FORM THIS FORM IS USED TO REFLECT CLARIFICATIONS OF, AND MAKE MINOR CHANGES TO, THE ORIGINAL CONTRACT 03/29/2017 29696
409574 CONTRACT WORK ORDER THIS FORM IS USED WITH AN ESTABLISHED T-CONTRACT PROGRAM TO WRITE PROJECT SPECIFIC WORK ORDER CONTRACTS 08/27/2021 127488
409683 PROJECT AUTHORIZATION FORM TC08 THIS FORM MUST BE DONE TO REQUEST A JOB NUMBER FOR EVERY CONTRACT - MUST BE FILLED OUT AND APPROVED PRIOR TO ENCUMBERING FUNDS (ALSO KNOWN AS A TC08 FORM) 09/07/2010 87552
410035 CONTRACT TERMS AND CONDITIONS LOW RISK NON ENGINEERING (EXHIBIT A) **NEW** TERMS AND CONDITIONS EXHIBIT USED FOR NON-ENGINEERING PROJECTS CONSIDERED TO BE LOW RISK. SEE TEMPLATE FOR CONTRACT TYPES THIS CONTRACT IS SUITABLE FOR. 08/27/2021 92160
410038 RFP INFORMAL THIS RFP IS USED WITH CONTRACTS ESTIMATED BETWEEN $5,000 AND $100,000 (ALSO KNOWN AS AN "INFORMAL SOLICITATION") 09/15/2021 236032
424946 PROPOSAL / LETTER OF INTEREST DUE MEMO MEMO FOR THE FRONT DESK WHEN PROPOSALS OR LETTERS OF INTEREST ARE BEING DUE 09/01/2017 23552
437143 CONSULTANT CONFLICT OF INTEREST THE CONTRACTOR MUST COMPLETE THIS CONFLICT OF INTEREST CHECKLIST FOR EVERY CONTRACT OVER $5,000 (WITH THE EXCEPTION OF INTERAGENCY AGREEMENTS) 07/19/2013 42496
452345 FIXED FEE RATE WORKSHEET THIS FORM MUST BE COMPLETED FOR ANY CONTRACT UTILIZING A FIXED FEE, TO DETERMINE THE APPROPRIATE FEE TO USE ON A CONTRACT BY CONTRACT BASIS. 08/27/2021 158208
453999 CONTRACT ANNUAL PLAN THIS CONTRACT FORM CAN BE USED WHEN MN / DOT DOES NOT HAVE STAFF WITH THE REQUIRED SKILLS OR TRAINING (SPEAKERS, TRAINERS, EXPERT WITNESSES) - MUST BE UNDER $5,000 06/14/2021 119296
508152 REQUISITION FORM - NON-GEC THIS FORM MUST BE COMPLETED BY THE PROJECT MANAGER AND SUBMITTED TO CSS WHEN REQUESTING TO HAVE CSS ADMINISTER A NON-GEC CONTRACT 08/27/2021 261632
508155 CONTRACT PROCESS START FORM THIS FORM MUST BE SUBMITTED TO CSS FOR ALL CONTRACTS WRITTEN BY A CONTRACT ADMINISTRATOR OUTSIDE OF CSS TO GET THE CONTRACT EXECUTION PROCESS STARTED 08/27/2021 148992
515987 ACTIVITY CODE MASTER LIST THIS IS AN UP TO DATE LIST OF ACTIVITY CODES FOR USE UNDER THE ACTIVITY BASED INVOICING PROCESS 07/02/2007 62464
524855 RFP QUALIFICATION BASED SELECTION RFP FORMAT USED WHEN COST IS NOT A FACTOR IN SELECTION 09/15/2021 236544
537776 DBE SPECIAL PROVISIONS WHEN FEDERAL FUNDS ARE BEING USED FOR A CONTRACT THIS PACKET MUST BE COMPLETED BY THE CONTRACTOR, AT THE REQUEST OF OCR 04/25/2017 3712586
541578 GENERAL TERMS AND CONDITIONS THESE GENERAL TERMS AND CONDITIONS MUST BE INCORPORATED INTO THE HIGH RISK CONTRACT, THE FORMAL RFP AND MASTER CONTRACTS 01/08/2020 151552
541579 CONTRACT TERMS AND CONDITIONS HIGH RISK (EXHIBIT A) **NEW** TERMS AND CONDITIONS EXHIBIT USED FOR PROJECTS CONSIDERED TO BE HIGH RISK - ALMOST ALWAYS USED FOR CONTRACTS EXCEEDING $100,000 08/27/2021 49629
611440 AMENDMENT COVER SHEET - DELEGATED COMPLETE THIS FORM TO AMEND NON-SINGLE SOURCE CONTRACTS LESS THAN $1M, OR WORK ORDERS OVER $250K BUT UNDER $1M. ROUTE 2 COPIES FOR INTERNAL SIGNATURES PRIOR TO PROCESSING AN AMENDMENT. 05/05/2021 49152
611442 AMENDMENT COVER SHEET - NON-DELEGATED COMPLETE THIS FORM TO AMEND SINGLE SOURCE CONTRACTS, CONTRACTS OVER $1M OR WORK ORDER CONTRACTS UNDER $250K. NO SIGNATURES NEEDED PRIOR TO ROUTING AMENDMENT FOR SIGNATURES. 05/05/2021 47616
624134 FTA FORMS FORMS THAT MUST BE FILLED OUT WHEN DOING A CONTRACT USING FTA FUNDS 01/20/2017 93696
637651 SELECTION COMMITTEE EVALUATION TEAM MEMBER AGREEMENT THIS FORM MUST BE SIGNED BY EACH MEMBER OF THE SELECTION COMMITTEE IDENTIFYING ANY POTENTIAL CONFLICTS OF INTEREST FOR EVERY SELECTION COMMITTEE 05/20/2020 77824
637676 COMMISSIONER'S DETERMINATION TO OUTSOURCE COMPLETE THIS FORM FOR PRIVITIZATION CONTRACTS OVER $250,000 AND COVERED BY THE TAXPAYERS' TRANSPORTATION ACCOUNTABILITY ACT 07/19/2013 29184
655214 16A.15-16C.05 Violation Form Violation processes have changed at MnDOT. Use this document to find the correct process for your violation. 10/02/2020 50705
705313 ARRA REPORT EXHIBIT THIS EXHIBIT MUST BE ATTACHED TO ANY CONTRACT FUNDED IN WHOLE OR IN PART WITH ARRA FUNDS 07/19/2013 67072
1104370 TTAA PRIVATIZATION CONTRACT FORM USE THIS FORM IF THE CONTRACT IS 1) OVER $100K; 2) A PRE-QUAL PROGRAM, FORMAL RFP OR A SINGLE SOURCE CONTRACT; 3) AN APPLICABLE WORK TYPE. SEE THE PROCESS INSTRUCTIONS ON THE CS WEBSITE 03/02/2021 140855
1164524 CONTRACT TERMS AND CONDITIONS LOW RISK ENGINEERING (EXHIBIT A) **NEW** TERMS AND CONDITIONS EXHIBIT USED FOR ENGINEERING AND RELATED PROJECTS CONSIDERED TO BE LOW RISK. SEE TEMPLATE FOR CONTRACT TYPES THIS CONTRACT IS SUITABLE FOR. 08/27/2021 78848
1350633 CONTRACT MASTER THIS IS THE CONTRACT FORMAT TO USE WHEN DEVELOPING A MASTER CONTRACT, WHICH WILL UTILIZE WORK ORDER CONTRACTS ON A PROJECT BY PROJECT BASIS 07/22/2021 109056
1378532 SOLICITATION ADDENDUM SINCE YOU CANNOT REVISE A SOLICITATION ONCE IT HAS BEEN POSTED, THIS TEMPLATE SHOULD BE USED, SIMILAR TO AN AMENDMENT, TO REFLECT ANY CHANGES BEING MADE 09/11/2014 22299
1493399 MINNESOTA REPORT ON JOBS FORM CONTRACTS ON CAPITAL IMPROVEMENT PROJECTS THAT ARE FUNDED IN WHOLE OR IN PART WITH STATE BOND FUNDS WILL DIRECT CONSULTANTS TO THIS FORM FOR COMPLETION 09/09/2014 16765
1493456 TGB / VET SPECIAL PROVISIONS WHEN STATE FUNDS ARE BEING USED FOR A CONTRACT, AND A NUMERICAL GOAL HAS BEEN SET, THIS PACKET MUST BE COMPLETED BY THE CONTRACTOR, AT THE REQUEST OF OCR 04/25/2017 861368
1493804 QUICK CALL COVER SHEET COMPLETE THIS FORM FOR CONTRACTS UNDER $25K USING THE QUICK CALL FOR PROPOSALS, DIRECT SELECT PRE-QUALIFICATION PROGRAM OR EQUITY SELECT PROGRAM IN PLACE OF THE CERTIFICATION FORM. 04/15/2020 24094
1493822 QUICK CALL FOR PROPOSALS (PART A) - CONTRACT INFO AND GENERAL TERMS THIS IS THE SOLICITATION FORM USED FOR THE QUICK CALL FOR PROPOSALS ON PROJECTS ESTIMATED BETWEEN $5,000-$100,000. *MUST COMPLETE PART A AND PART B* 09/15/2021 64728
1493871 QUICK CALL FOR PROPOSALS (PART B) - FORMAT AND FORMS THIS DOCUMENT MUST BE COMPLETED IN CONJUNCTION WITH THE QUICK CALL FOR PROPOSALS DOCUMENT. THIS DOCUMENT CONTAINS THE REQUIRED PROPOSAL FORMAT, RESPONSE CONTENT AND REQUIRED FORMS 03/10/2021 37036
1493883 QUICK CALL FOR PROPOSALS RATING FORM THIS FORM IS USED FOR EACH SELECTION COMMITTEE MEMBER TO RECORD THEIR INDIVIDUAL SCORES FOR EACH RESPONDER 06/09/2021 39210
1495506 AGENCY COST AVOIDANCE FORM THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE CONTRACT FOR INTERNAL SIGNATURES FOR ANY CONTRACT AWARDED THROUGH A SOLICITATION PROCESS WHERE COST WAS A FACTOR 09/16/2014 30046
1580654 EQUAL PAY CERTIFICATE THIS FORM MUST BE COMPLETED BY THE CONTRACTOR FOR ANY CONTRACT THAT MAY EXCEED $500,000 05/18/2015 76288
1664007 TGB / VET CONTRACT CLEARANCE COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS TO REQUEST CLEARANCE OF A CONTRACT WITH A TGB / VET GOAL 07/27/2021 39264
1664008 TGB / VET GOAL REQUEST COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS FOR ANY SOLICITATION THAT IS SOLELY STATE FUNDED TO OBTAIN A TGB / VET GOAL 08/27/2021 117760
1664009 DBE CONTRACT CLEARANCE COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS TO REQUEST CLEARANCE OF A CONTRACT WITH A DBE GOAL 07/27/2021 39114
1664010 DBE GOAL REQUEST COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS FOR ANY FEDERALLY FUNDED CONTRACT TO OBTAIN A DBE GOAL 08/27/2021 115712
1664018 SOLICITATION RATING FORM THIS FORM MUST BE PROVIDED TO EVALUATION TEAM MEMBERS, TO RECORD THEIR INDIVIDUAL SCORES AND COMMENTS FOR EACH RESPONDER. THIS FORM IS USED FOR ALL SOLICITATIONS, EXCEPT THE QUICK CALL FOR PROPOSALS 06/09/2021 45629
1676637 CONTRACTOR PAYMENT FORM EXHIBIT - TGB / VET THIS EXHIBIT MUST BE INCORPORATED INTO YOUR CONTRACT IF A TGB AND / OR VET NUMERICAL GOAL WAS ASSIGNED TO YOUR CONTRACT 04/02/2021 23660
1676681 CONTRACTOR PAYMENT FORM EXHIBIT - DBE THIS EXHIBIT MUST BE INCORPORATED INTO YOUR CONTRACT IF A DBE RGN OR A PERCENTAGE GOAL WAS ASSIGNED TO YOUR CONTRACT 04/02/2021 24067
2004478 REQUISITION FORM - GEC WORK ORDER THIS FORM MUST BE COMPLETED BY THE PROJECT MANAGER AND SUBMITTED TO CSS WHEN REQUESTING TO HAVE CSS ADMINISTER A GEC WORK ORDER CONTRACT 08/19/2021 92160
2008178 CERTIFICATION FORM - MASTER PARTNERSHIP WORK ORDER THIS FORM MUST BE COMPLETED FOR MASTER PARTNERSHIP WORK ORDER CONTRACTS EXCEEDING $5,000 05/07/2020 48640
2008179 CONTRACT WORK ORDER - MASTER PARTNERSHIP THIS FORM IS USED ONLY WITH AN ESTABLISHED MASTER PARTNERSHIP CONTRACT TO WRITE PROJECT SPECIFIC WORK ORDER CONTRACTS 08/27/2021 50024
2043331 CONFIDENTIALITY AGREEMENT EXHIBIT THIS EXHIBIT MUST BE INCLUDED IN ANY CONTRACT WHERE CONFIDENTIALITY IS ESSENTIAL. PARTICULARLY IN ANY STAFF AUGMENTATION CONTRACT. 04/04/2018 23235
2068660 TITLE CONTRACT EXHIBIT THE STANDARD EXHIBIT A TO USE FOR TITLE CONTRACTS 04/04/2018 67584
2069288 SELECTION COMMITTEE MEETING AGENDA THIS IS A SAMPLE AGENDA THAT CAN BE USED FOR FACILITATING SELECTION COMMITTEE MEETINGS 07/22/2021 40448
2202087 SCOPE OF WORK - CONSTRUCTION INSPECTION SERVICES THIS IS A STANDARD SCOPE OF WORK THAT MUST BE USED WITH ALL CONSTRUCTION INSPECTION P / T CONTRACTS. 11/08/2018 21874
2974749 PREQUALIFICATION DIRECT SELECT FORM PROJECT MANAGERS MUST COMPLETE THIS FORM (BEFORE CONTACTING ANY CONSULTANTS) WHEN USING THE DIRECT SELECT (UNDER $100K) PREQUALIFICATION PROGRAM PROCESS. 09/16/2021 36655
6588864 GEC PRE-LETTING SELECTION FORM THIS FORM IS USED TO PUT IN A REQUEST TO UTILIZE THE PRELETTING GEC PROGRAM 01/13/2020 22468
6970381 PRE-AWARD AUDIT REQUEST MEMO THIS LETTER IS USED WHEN REQUESTING THE COMPLETION OF A PRE-AWARD AUDIT FROM THE OFFICE OF AUDIT 05/05/2021 256786
6971220 PRE-AWARD AUDIT INFORMATION PACKAGE THIS PACKAGE MUST BE COMPLETED BY THE CONSULTANT WHEN A PRE-AWARD AUDIT IS REQUIRED. 04/21/2021 1843927
12275872 RFP FORMAL THIS IS THE FORMAL RFP USED FOR PROJECTS ESTIMATED TO EXCEED $100,000 (ALSO KNOWN AS THE "FULL PROCESS" RFP) 09/15/2021 244736
12277958 INSURANCE REQUIREMENTS [EXHIBIT B] **NEW** INSURANCE REQUIREMENTS TO BE USED FOR A CONTRACT (LOW RISK ENGINEERING, LOW RISK NON ENGINEERING AND HIGH RISK) 04/13/2021 28208
12277960 CONTRACT TEMPLATE LOW RISK AND HIGH RISK **NEW** THIS IS THE STARTING DOCUMENT FOR A CONTRACT (LOW RISK ENGINEERING, LOW RISK NON ENGINEERING AND HIGH RISK) 04/28/2021 46464
12277964 COMPENSATION AND PAYMENT HIGH RISK (EXHIBIT D) **NEW** COMPENSATION AND PAYMENT EXHIBIT TO BE USED FOR A HIGH RISK CONTRACT 08/27/2021 32702
12277966 COMPENSATION AND PAYMENT LOW RISK (EXHIBIT D) **NEW** COMPENSATION AND PAYMENT EXHIBIT TO BE USED WITH BOTH LOW RISK TERMS AND CONDITIONS 08/27/2021 30924
12277967 CONTRACT ONE PAGER LOW RISK HIGH RISK **NEW** USE THIS AS A GUIDE FOR THE NEW CONTRACT TEMPLATES. 03/16/2021 79155
12280420 CONTRACT MODIFICATION TO GENERAL TERMS **NEW** THIS EXHIBIT SHOULD BE USED WHEN MODIFYING ANY STANDARD LANGUAGE IN THE CONTRACT TEMPLATES 04/19/2021 23920
12484755 WAIVER OF STIPEND Template to include in Design-Build stipend contracts, providing the Contractor an option to reject the stipend. 04/21/2021 17664
14218169 FHWA FORMS FOR PT CONTRACTS FORMS THAT MUST BE FILLED OUT WHEN DOING A CONTRACT USING FHWA FUNDS 08/18/2021 60747
14674920 PREQUALIFICATION ANNOUNCEMENT THIS ANNOUNCEMENT IS USED TO REQUEST LETTERS OF INTEREST FROM CONSULTANTS ON THE PRE-QUALIFICATION PROGRAM - PROJECTS OVER $100,000 09/15/2021 373760
14848926 SOLICITATION FORMS PACKET - ADOBE FORMS COMPILATION OF THE FORMS THAT MAY BE REQUIRED FOR A SOLICITATION. ADOBE FORM WILL AUTO POPULATE DATA ENTERED THROUGHOUT SO IT ONLY NEEDS TO BE ENTERED ONCE. DOCUMENTS MUST BE SIGNED INDIVIDUALLY. 09/01/2021 225740