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| 406462 |
EMERGENCY AUTHORIZATION FORM |
THIS FORM MUST BE SUBMITTED TO CSS WHEN REQUESTING TO BEGIN WORK PRIOR TO CONTRACT EXECUTION - THERE MUST ALREADY BE FUNDS ENCUMBERED TO UTILIZE THIS FORM |
09/09/2014 |
39936 |
| 406463 |
SINGLE SOURCE JUSTIFICATION FORM |
THIS FORM MUST BE FILLED OUT AND SUBMITTED ALONG WITH THE CERTIFICATION FORM WHEN A SINGLE SOURCE REQUEST IS MADE |
05/05/2015 |
50688 |
| 406466 |
SELECTION COMMITTEE APPROVAL OF SELECTION MEMO |
THIS LETTER MUST BE ROUTED TO THE APPROPRIATE PERSON IDENTIFIED ON THE MEMO TO OBTAIN APPROVAL OF THE SUCCESSFUL RESONDER - USED FOR ANY SELECTION PROCESS |
12/24/2019 |
110080 |
| 406467 |
SELECTION COMMITTEE APPROVAL OF COMMITTEE MEMO |
THIS LETTER MUST BE ROUTED TO THE APPROPRIATE PERSON IDENTIFIED ON THE MEMO TO OBTAIN APPROVAL OF THE SELECTION COMMITTEE MEMBERS - USED FOR THE PRE-QUALIFICTION PROGRAM OR THE RFP PROCESS |
12/24/2019 |
85504 |
| 406469 |
SOLICITATION UNSUCCESSFUL RESPONDENT LETTER |
THIS LETTER IS SENT TO A CONTRACTOR WHEN THEY ARE NOT THE SUCCESSFUL RESPONDER THROUGH AN RFP PROCESS |
04/25/2017 |
27648 |
| 406473 |
SOLICITATION SUCCESSFUL RESPONDENT LETTER |
THIS LETTER IS SENT TO A CONTRACTOR WHEN THEY ARE AWARDED A CONTRACT THROUGH AN RFP PROCESS |
05/29/2020 |
36864 |
| 406476 |
SOLICITATION RANKING FORM |
THIS FORM IS USED DURING THE SELECTION COMMITTEE MEETING TO RECORD ALL OF THE SCORES |
03/30/2017 |
41984 |
| 406485 |
PROGRESS REPORT FORM |
THIS IS A STANDARD PROGRESS REPORT TO BE USED AS AN EXHIBIT WITH EVERY CONTRACT (WITH THE EXCEPTION OF LUMP SUM CONTRACTS). |
05/07/2020 |
46080 |
| 406486 |
CONTRACT INTERAGENCY |
THIS IS AN AGREEMENT TO BE USED FOR SERVICES BETWEEN MN / DOT AND OTHER STATE AGENCIES - NOT FOR U OF M OR MET COUNCIL |
08/28/2020 |
111104 |
| 406489 |
CONTRACT INTERAGENCY WITH MNSCU COLLEGES |
THIS IS AN AGREEMENT TO BE USED BETWEEN MN / DOT AND MN / SCU COLLEGES PROVIDING TRAINING SERVICES TO MN / DOT - NOT FOR U OF M OR MET COUNCIL |
08/28/2020 |
92160 |
| 406491 |
CONTRACT DESIGN BUILD STIPEND |
THIS IS A STIPEND CONTRACT FOR UNSUCCESSFUL RESPONDENTS ON THE DESIGN BUILD PROGRAM |
04/01/2020 |
89088 |
| 406494 |
CERTIFICATION FORM |
COMPLETE THIS FOR CONTRACTS OVER $5,000, EXCEPT INTERAGENCY, QUICK CALL OR PRE-QUAL UNDER $25K, EQUITY SELECT, CERTIFIED LIST SELECTIONS, OR MASTER PARTNERSHIP WORK ORDERS |
07/08/2020 |
28281 |
| 406495 |
ASSIGNMENT AGREEMENT |
THIS AGREEMENT MUST BE USED WHEN AN EXISTING CONTRACT MUST BE TRANSFERRED FROM ONE CONTRACTOR TO ANOTHER TO FINISH THE WORK |
03/26/2020 |
80384 |
| 406498 |
AMENDMENT FORM |
THIS FORM MUST BE USED WHEN AN EXISTING CONTRACT MUST BE AMENDED FOR TIME, SCOPE OF WORK AND / OR COMPENSATION |
10/23/2020 |
52698 |
| 406499 |
CONTRACTOR SIGNATURE LETTER |
THIS DOCUMENT INCLUDES THE INSTRUCTIONS AND TEMPLATE LANGUAGE TO USE FOR YOUR E-MAIL WHEN REQUESTING THE CONTRACTOR'S APPROVAL AND SIGNATURE ON YOUR CONTRACT / AMENDMENT |
12/23/2019 |
36864 |
| 406502 |
INVOICE FORM |
THIS IS THE STANDARD INVOICE FORM THAT MUST BE USED AS AN EXHIBIT WITH EVERY CONTRACT |
07/17/2020 |
34154 |
| 406504 |
NOTICE TO PROCEED |
THIS DOCUMENT INCLUDES THE INSTRUCTIONS AND TEMPLATE LANGUAGE TO USE WHEN E-MAILING THE EXECUTED CONTRACT OUT TO THE CONTRACT PERSONNEL |
12/23/2019 |
30720 |
| 406517 |
ENCUMBRANCE FORM |
THIS FORM MUST BE FILLED OUT (IN ITS ENTIRETY) BY THE CONTRACT ADMINISTRATOR AND SUBMITTED TO CSS FOR THE FUNDS TO BE ENCUMBERED, ALONG WITH THE CONTRACTS / AMENDMENTS FOR INTERNAL SIGNATURES |
03/19/2020 |
53248 |
| 406518 |
TRAVEL REGULATIONS |
THIS IS A STANDARD FORM THAT MUST BE USED AS AN EXHIBIT FOR EVERY CONTRACT UTILIZING TRAVEL EXPENSES |
05/07/2020 |
42496 |
| 406522 |
CONTRACT JOINT POWERS |
THIS CONTRACT IS USED BETWEEN MN / DOT AND OTHER PUBLIC AGENCIES - NON-STATE AGENCIES |
08/28/2020 |
129024 |
| 406524 |
CONTRACT CHECK LIST |
STANDARD CONTRACT / AMENDMENT CHECK LIST USED BY CSS WHEN REVIEWING CONTRACTS - CAN ALSO BE USED AS A CHECKING TOOL WHEN WRITING CONTRACTS / AMENDMENTS |
08/16/2013 |
67584 |
| 406549 |
PREQUALIFICATION ANNOUNCEMENT |
THIS ANNOUNCEMENT IS USED TO REQUEST LETTERS OF INTEREST FROM CONSULTANTS ON THE PRE-QUALIFICATION PROGRAM - PROJECTS OVER $100,000 |
10/23/2020 |
374272 |
| 406552 |
PREQUALIFICATION RFP |
THIS RFP IS TO BE UTILIZED ONLY WITH THE PRE-QUALIFICATION PROGRAM - IT IS FOR PROJECTS GREATER THAN $800,000 AND IS ONLY DISTRIBUTED TO THE SHORT LISTED FIRMS |
10/23/2020 |
308224 |
| 407624 |
CHANGE ORDER FORM |
THIS FORM IS USED TO REFLECT CLARIFICATIONS OF, AND MAKE MINOR CHANGES TO, THE ORIGINAL CONTRACT |
03/29/2017 |
29696 |
| 409574 |
CONTRACT WORK ORDER |
THIS FORM IS USED WITH AN ESTABLISHED T-CONTRACT PROGRAM TO WRITE PROJECT SPECIFIC WORK ORDER CONTRACTS |
08/28/2020 |
124416 |
| 409683 |
PROJECT AUTHORIZATION FORM TC08 |
THIS FORM MUST BE DONE TO REQUEST A JOB NUMBER FOR EVERY CONTRACT - MUST BE FILLED OUT AND APPROVED PRIOR TO ENCUMBERING FUNDS (ALSO KNOWN AS A TC08 FORM) |
09/07/2010 |
87552 |
| 410035 |
CONTRACT LOW RISK - NON-ENGINEERING |
CONTRACT DOCUMENT USED FOR NON-ENGINEERING PROJECTS CONSIDERED TO BE LOW RISK. SEE TEMPLATE FOR CONTRACT TYPES THIS CONTRACT IS SUITABLE FOR. |
08/28/2020 |
161280 |
| 410038 |
RFP INFORMAL |
THIS RFP IS USED WITH CONTRACTS ESTIMATED BETWEEN $5,000 AND $100,000 (ALSO KNOWN AS AN "INFORMAL SOLICITATION") |
10/23/2020 |
230400 |
| 424946 |
PROPOSAL / LETTER OF INTEREST DUE MEMO |
MEMO FOR THE FRONT DESK WHEN PROPOSALS OR LETTERS OF INTEREST ARE BEING DUE |
09/01/2017 |
23552 |
| 437143 |
CONSULTANT CONFLICT OF INTEREST |
THE CONTRACTOR MUST COMPLETE THIS CONFLICT OF INTEREST CHECKLIST FOR EVERY CONTRACT OVER $5,000 (WITH THE EXCEPTION OF INTERAGENCY AGREEMENTS) |
07/19/2013 |
42496 |
| 452345 |
FIXED FEE RATE WORKSHEET |
THIS FORM MUST BE COMPLETED FOR ANY CONTRACT UTILIZING A FIXED FEE, TO DETERMINE THE APPROPRIATE FEE TO USE ON A CONTRACT BY CONTRACT BASIS. |
03/06/2020 |
156672 |
| 453999 |
CONTRACT ANNUAL PLAN |
THIS CONTRACT FORM CAN BE USED WHEN MN / DOT DOES NOT HAVE STAFF WITH THE REQUIRED SKILLS OR TRAINING (SPEAKERS, TRAINERS, EXPERT WITNESSES) - MUST BE UNDER $5,000 |
08/28/2020 |
117760 |
| 508152 |
REQUISITION FORM - NON-GEC |
THIS FORM MUST BE COMPLETED BY THE PROJECT MANAGER AND SUBMITTED TO CSS WHEN REQUESTING TO HAVE CSS ADMINISTER A NON-GEC CONTRACT |
08/17/2020 |
259584 |
| 508155 |
CONTRACT PROCESS START FORM |
THIS FORM MUST BE SUBMITTED TO CSS FOR ALL CONTRACTS WRITTEN BY A CONTRACT ADMINISTRATOR OUTSIDE OF CSS TO GET THE CONTRACT EXECUTION PROCESS STARTED |
03/06/2020 |
178688 |
| 515987 |
ACTIVITY CODE MASTER LIST |
THIS IS AN UP TO DATE LIST OF ACTIVITY CODES FOR USE UNDER THE ACTIVITY BASED INVOICING PROCESS |
07/02/2007 |
62464 |
| 524855 |
RFP QUALIFICATION BASED SELECTION |
RFP FORMAT USED WHEN COST IS NOT A FACTOR IN SELECTION |
10/23/2020 |
241664 |
| 537776 |
DBE SPECIAL PROVISIONS |
WHEN FEDERAL FUNDS ARE BEING USED FOR A CONTRACT THIS PACKET MUST BE COMPLETED BY THE CONTRACTOR, AT THE REQUEST OF OCR |
04/25/2017 |
3712586 |
| 541578 |
GENERAL TERMS AND CONDITIONS |
THESE GENERAL TERMS AND CONDITIONS MUST BE INCORPORATED INTO THE HIGH RISK CONTRACT, THE FORMAL RFP AND MASTER CONTRACTS |
01/08/2020 |
151552 |
| 541579 |
CONTRACT HIGH RISK |
THIS IS THE CONTRACT FORMAT TO BE USED FOR PROJECTS CONSIDERED TO BE HIGH RISK - MUST ALWAYS BE USED FOR CONTRACTS EXCEEDING $100,000 |
10/02/2020 |
201216 |
| 541580 |
RFP FORMAL |
THIS IS THE FORMAL RFP USED FOR PROJECTS ESTIMATED TO EXCEED $100,000 (ALSO KNOWN AS THE "FULL PROCESS" RFP) |
10/23/2020 |
244736 |
| 611440 |
AMENDMENT COVER SHEET - DELEGATED |
COMPLETE THIS FORM TO AMEND NON-SINGLE SOURCE CONTRACTS LESS THAN $1M, OR WORK ORDERS OVER $250K BUT UNDER $1M. ROUTE 2 COPIES FOR INTERNAL SIGNATURES PRIOR TO PROCESSING AN AMENDMENT. |
05/13/2020 |
48128 |
| 611442 |
AMENDMENT COVER SHEET - NON-DELEGATED |
COMPLETE THIS FORM TO AMEND SINGLE SOURCE CONTRACTS, CONTRACTS OVER $1M OR WORK ORDER CONTRACTS UNDER $250K. NO SIGNATURES NEEDED PRIOR TO ROUTING AMENDMENT FOR SIGNATURES. |
05/13/2020 |
47616 |
| 624134 |
FTA FORMS |
FORMS THAT MUST BE FILLED OUT WHEN DOING A CONTRACT USING FTA FUNDS |
01/20/2017 |
93696 |
| 637651 |
SELECTION COMMITTEE EVALUATION TEAM MEMBER AGREEMENT |
THIS FORM MUST BE SIGNED BY EACH MEMBER OF THE SELECTION COMMITTEE IDENTIFYING ANY POTENTIAL CONFLICTS OF INTEREST FOR EVERY SELECTION COMMITTEE |
05/20/2020 |
77824 |
| 637676 |
COMMISSIONER'S DETERMINATION TO OUTSOURCE |
COMPETE THIS FORM FOR PRIVITIZATION CONTRACTS OVER $250,000 AND COVERED BY THE TAXPAYERS' TRANSPORTATION ACCOUNTABILITY ACT |
07/19/2013 |
29184 |
| 655214 |
16A.15-16C.05 Violation Form |
Violation processes have changed at MnDOT. Use this document to find the correct process for your violation. |
10/02/2020 |
50705 |
| 705313 |
ARRA REPORT EXHIBIT |
THIS EXHIBIT MUST BE ATTACHED TO ANY CONTRACT FUNDED IN WHOLE OR IN PART WITH ARRA FUNDS |
07/19/2013 |
67072 |
| 1104370 |
TTAA PRIVATIZATION CONTRACT FORM |
USE THIS FORM IF THE CONTRACT IS 1) OVER $100K; 2) A PRE-QUAL PROGRAM, FORMAL RFP OR A SINGLE SOURCE CONTRACT; 3) AN APPLICABLE WORK TYPE. SEE THE PROCESS INSTRUCTIONS ON THE CS WEBSITE |
12/23/2011 |
146067 |
| 1164524 |
CONTRACT LOW RISK - ENGINEERING & RELATED |
CONTRACT DOCUMENT USED FOR ENGINEERING & RELATED PROJECTS CONSIDERED TO BE LOW RISK. SEE TEMPLATE FOR CONTRACT TYPES THIS CONTRACT IS SUITABLE FOR. |
08/28/2020 |
176640 |
| 1350633 |
CONTRACT MASTER |
THIS IS THE CONTRACT FORMAT TO USE WHEN DEVELOPING A MASTER CONTRACT, WHICH WILL UTILIZE WORK ORDER CONTRACTS ON A PROJECT BY PROJECT BASIS |
08/28/2020 |
107008 |
| 1378532 |
SOLICITATION ADDENDUM |
SINCE YOU CANNOT REVISE A SOLICITATION ONCE IT HAS BEEN POSTED, THIS TEMPLATE SHOULD BE USED, SIMILAR TO AN AMENDMENT, TO REFLECT ANY CHANGES BEING MADE |
09/11/2014 |
22299 |
| 1493399 |
MINNESOTA REPORT ON JOBS FORM |
CONTRACTS ON CAPITAL IMPROVEMENT PROJECTS THAT ARE FUNDED IN WHOLE OR IN PART WITH STATE BOND FUNDS WILL DIRECT CONSULTANTS TO THIS FORM FOR COMPLETION |
09/09/2014 |
16765 |
| 1493456 |
TGB / VET SPECIAL PROVISIONS |
WHEN STATE FUNDS ARE BEING USED FOR A CONTRACT, AND A NUMERICAL GOAL HAS BEEN SET, THIS PACKET MUST BE COMPLETED BY THE CONTRACTOR, AT THE REQUEST OF OCR |
04/25/2017 |
861368 |
| 1493804 |
QUICK CALL COVER SHEET |
COMPLETE THIS FORM FOR CONTRACTS UNDER $25K USING THE QUICK CALL FOR PROPOSALS, DIRECT SELECT PRE-QUALIFICATION PROGRAM OR EQUITY SELECT PROGRAM IN PLACE OF THE CERTIFICATION FORM. |
04/15/2020 |
24094 |
| 1493822 |
QUICK CALL FOR PROPOSALS (PART A) - CONTRACT INFO AND GENERAL TERMS |
THIS IS THE SOLICITATION FORM USED FOR THE QUICK CALL FOR PROPOSALS ON PROJECTS ESTIMATED BETWEEN $5,000-$100,000. *MUST COMPLETE PART A AND PART B* |
10/23/2020 |
60090 |
| 1493871 |
QUICK CALL FOR PROPOSALS (PART B) - FORMAT AND FORMS |
THIS DOCUMENT MUST BE COMPLETED IN CONJUNCTION WITH THE QUICK CALL FOR PROPOSALS DOCUMENT. THIS DOCUMENT CONTAINS THE REQUIRED PROPOSAL FORMAT, RESPONSE CONTENT AND REQUIRED FORMS |
05/28/2020 |
33572 |
| 1493883 |
QUICK CALL FOR PROPOSALS RATING FORM |
THIS FORM IS USED FOR EACH SELECTION COMMITTEE MEMBER TO RECORD THEIR INDIVIDUAL SCORES FOR EACH RESPONDER |
09/07/2018 |
32995 |
| 1495506 |
AGENCY COST AVOIDANCE FORM |
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE CONTRACT FOR INTERNAL SIGNATURES FOR ANY CONTRACT AWARDED THROUGH A SOLICITATION PROCESS WHERE COST WAS A FACTOR |
09/16/2014 |
30046 |
| 1580654 |
EQUAL PAY CERTIFICATE |
THIS FORM MUST BE COMPLETED BY THE CONTRACTOR FOR ANY CONTRACT THAT MAY EXCEED $500,000 |
05/18/2015 |
76288 |
| 1664007 |
TGB / VET CONTRACT CLEARANCE COVER SHEET |
THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS TO REQUEST CLEARANCE OF A CONTRACT WITH A TGB / VET GOAL |
11/07/2019 |
38442 |
| 1664008 |
TGB / VET GOAL REQUEST COVER SHEET |
THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS FOR ANY SOLICITATION THAT IS SOLELY STATE FUNDED TO OBTAIN A TGB / VET GOAL |
03/06/2020 |
146432 |
| 1664009 |
DBE CONTRACT CLEARANCE COVER SHEET |
THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS TO REQUEST CLEARANCE OF A CONTRACT WITH A DBE GOAL |
11/07/2019 |
36415 |
| 1664010 |
DBE GOAL REQUEST COVER SHEET |
THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS FOR ANY FEDERALLY FUNDED CONTRACT TO OBTAIN A DBE GOAL |
03/06/2020 |
149504 |
| 1664018 |
SOLICITATION RATING FORM |
THIS FORM MUST BE PROVIDED TO EVALUATION TEAM MEMBERS, TO RECORD THEIR INDIVIDUAL SCORES AND COMMENTS FOR EACH RESPONDER. THIS FORM IS USED FOR ALL SOLICITATIONS, EXCEPT THE QUICK CALL FOR PROPOSALS |
05/19/2020 |
37733 |
| 1676637 |
CONTRACTOR PAYMENT FORM EXHIBIT - TGB / VET |
THIS EXHIBIT MUST BE INCORPORATED INTO YOUR CONTRACT IF A TGB AND / OR VET NUMERICAL GOAL WAS ASSIGNED TO YOUR CONTRACT |
07/14/2017 |
21384 |
| 1676681 |
CONTRACTOR PAYMENT FORM EXHIBIT - DBE |
THIS EXHIBIT MUST BE INCORPORATED INTO YOUR CONTRACT IF A DBE RGN OR A PERCENTAGE GOAL WAS ASSIGNED TO YOUR CONTRACT |
07/14/2017 |
21746 |
| 2004478 |
REQUISITION FORM - GEC WORK ORDER |
THIS FORM MUST BE COMPLETED BY THE PROJECT MANAGER AND SUBMITTED TO CSS WHEN REQUESTING TO HAVE CSS ADMINISTER A GEC WORK ORDER CONTRACT |
01/15/2019 |
90624 |
| 2008178 |
CERTIFICATION FORM - MASTER PARTNERSHIP WORK ORDER |
THIS FORM MUST BE COMPLETED FOR MASTER PARTNERSHIP WORK ORDER CONTRACTS EXCEEDING $5,000 |
05/07/2020 |
48640 |
| 2008179 |
CONTRACT WORK ORDER - MASTER PARTNERSHIP |
THIS FORM IS USED ONLY WITH AN ESTABLISHED MASTER PARTNERSHIP CONTRACT TO WRITE PROJECT SPECIFIC WORK ORDER CONTRACTS |
10/02/2020 |
45360 |
| 2043331 |
CONFIDENTIALITY AGREEMENT EXHIBIT |
THIS EXHIBIT MUST BE INCLUDED IN ANY CONTRACT WHERE CONFIDENTIALITY IS ESSENTIAL. PARTICULARLY IN ANY STAFF AUGMENTATION CONTRACT. |
04/04/2018 |
23235 |
| 2068660 |
TITLE CONTRACT EXHIBIT |
THE STANDARD EXHIBIT A TO USE FOR TITLE CONTRACTS |
04/04/2018 |
67584 |
| 2069288 |
SELECTION COMMITTEE MEETING AGENDA |
THIS IS A SAMPLE AGENDA THAT CAN BE USED FOR FACILITATING SELECTION COMMITTEE MEETINGS |
04/04/2018 |
39424 |
| 2202087 |
SCOPE OF WORK - CONSTRUCTION INSPECTION SERVICES |
THIS IS A STANDARD SCOPE OF WORK THAT MUST BE USED WITH ALL CONSTRUCTION INSPECTION P / T CONTRACTS. |
11/08/2018 |
21874 |
| 2974749 |
PREQUALIFICATION DIRECT SELECT FORM |
PROJECT MANAGERS MUST COMPLETE THIS FORM (BEFORE CONTACTING ANY CONSULTANTS) WHEN USING THE DIRECT SELECT (UNDER $100K) PREQUALIFICATION PROGRAM PROCESS. |
08/30/2019 |
31239 |
| 6588864 |
GEC PRE-LETTING SELECTION FORM |
THIS FORM IS USED TO PUT IN A REQUEST TO UTILIZE THE PRELETTING GEC PROGRAM |
01/13/2020 |
22468 |
| 6970381 |
PRE-AWARD AUDIT REQUEST MEMO |
THIS LETTER IS USED WHEN REQUESTING THE COMPLETION OF A PRE-AWARD AUDIT FROM THE OFFICE OF AUDIT |
01/28/2020 |
160347 |
| 6971220 |
PRE-AWARD AUDIT INFORMATION PACKAGE |
THIS PACKAGE MUST BE COMPLETED BY THE CONSULTANT WHEN A PRE-AWARD AUDIT IS REQUIRED. |
10/22/2020 |
386364 |
